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Access Rights for Categories, Topics and Forms

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Providing access to forms is granted through the Access Rights for Categories, Topics and Forms section in Role administration.

The diagram below illustrates the organizational structure of Categories, Topics and Forms.  At the highest level the Categories contain Topics and Topics contain Forms.

structure

Granting access to each item follows a dependency in the hierarchical structure of Categories, Topics and Forms.  In order to grant access to a Topic, the parent Category must also be granted access.  Similarly, a Form that has been granted access to a Role will not be visible if the parent Topic  and the parent Category for that Topic haven't been granted access.

Each Category, Topic and Form added to SSP 7 is represented by a line item in the Categories, Topics and Forms administration page in the similar organizational structure as shown in the following screen shot:

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Granting access at the Category Level

At the Category level, you have the option to grant access to All Categories/Topics/Form or individual categories.

Granting Access to All Categories/Topics/Form - Selecting this options will automatically grant access to Categories, Topics and Forms that exist in SSP 7.  All other selection made at the Category, Topics and Forms levels will be ignored.
Granting Access to Individual Categories - Check mark the categories to be granted access to the Role.  Removing the check mark in the category will automatically remove access to all Topics and Forms in the Category that have been granted access.

Granting access at the Topic Level

Similar to the Category level, at the Topic level, you have the option to grant access to All Topics/Form that exist in the Parent Category.  You also have the option to grant access to individual Topics.

Granting Access to Topics/Form in "Ccategory name" - Selecting this options will automatically grant access to all Topics and Forms that exist in the parent category of the Topic.  All other selection made at the Topics and Forms level in the parent Category will be ignored.
Granting Access to Individual Topics - Check mark the Topics to be granted access in the Category.  Removing the check mark for  the Topic will automatically remove access to all Forms in the Topic that have been granted access.

Granting access at the Form Level

Similar to the Category and Topic level, at the Form level, you have the option to grant access to All Forms that exist in the Parent Topic.  You also have the option to grant access to individual Forms.

Granting Access to Forms in "Topic name" - Selecting this options will automatically grant access to all Forms that exist in the parent Topic of the Form.  All other selection made for individual forms will be ignored.
Granting Access to Individual Forms - Check mark the Forms to be granted access in the Topic.  Removing access to the parent Topic or Category the Topic belongs to will automatically remove access to all Forms in the Topic that have been granted access.