Add a meeting room:
To add a room, click the button.
|•||Enter the name, priority and the description in all languages.|
|o||Priority is a numeric value. When multiple meeting rooms are available wit the selection of the end user, this field will define which meeting room is pre-selected.|
|•||Add the location image (map) by using the button to browse the image and use the button to save the image.|
To delete the image, use the Delete button .
|•||Select the Country, location , building and the floor by using the drop down box.|
|•||Type : select 'single room' or 'Combined rooms'.|
|o||When 'Combined rooms' is selected, a list of single rooms on the same location, building & floor are presented. Select the single rooms by clicking on the 'Include' checkbox:|
|o||Fixed fee: this is the fixed fee for any reservation, regardless of duration. There is a country setting for this value as well, only use this field to overwrite the country setting.|
|o||Fee per time block: the fee per block of 15 minutes, expressed in the selected currency. This value is to be set per room, and can be left empty.|
|o||Preparation cost : the cost to prepare the room, per reservation. Expressed in the selected currency.|
|•||Capacity: Enter the number of people that can be placed in the meeting room to the restrictive room composition.|
If the tables are moveable, several possibilities are possible.
|•||Tick the checkboxes of the equipment that is available in the room or select the number of available equipment.|
Key Dates : set the key dates
A key date is when the meeting room is not open for reservations or needs a warning.
With the screen below, these dates can be managed. The list of reasons is the same for all meeting rooms and managed under General Settings.
To enter a new Key Date:
|•||Enter the Start date & time (entered as for example: 13:58)|
|•||Enter the End date & time|
|•||Contact Person : Search the person in the SSP users by clicking on , or enter the name in the text field below.|
|•||Reason : select the reason, complete the text field if that option is selected|
|•||Allow reservations : check the 'Yes' box if users can make a reservation at this key date.|
To save the changes, click the button. To cancel the changes, click the button.
Once added, a list appears with all key dates:
The field 'Month' allows to select a month, to see the key dates of that month. Only months that hold key dates are shown in the list.
The Key reason can be deleted by clicking on the button. A reason can not be edited.
To save the changes, click the or button. To cancel the changes, click the button.