The tab Countries allows to manage the countries.
The search box allows to search for a country.
The list below shows all countries that are used in the system.
The following actions are available:
|•||Edit Country: Use the Edit button to edit the selected country.|
|•||Delete country: Use the Delete button to remove the selected country.|
|•||Add Country : Use the Add button to add a country, selected from the datastore, as set in general settings.|
When a country is selected for Editing, the following screen shows all options per country. These fields are available:
|•||Country : read-only display of the country-name, for reference|
|•||Default account: text field - that is the account that is used as a source when charging the reservations|
|•||Administrator's email: Enter an email address, this address receives a copy of all reservations. Multiple addresses can be entered, split by ;|
|•||Intervals of reservation : fixed value of 15 minutes|
|•||Minimum Meeting Duration: enter the number of 5 minutes blocks|
|•||Maximum Meeting billing per day : enter a value if you want that a meeting extending this duration is invoiced above. For example: |
|o||if this setting is 8 hours, and a meeting has a duration of 10 hours, only 8 hours are billed.|
|o||this is a setting per day, so recurrent or continuous reservations are looked at day per day|
|•||Preparation Time : these 4 boxes allow to enter (in blocks of 15 minutes) the time needed before and after a meeting ended, the clean the room & prepare it. You can enter 0 if no time is needed. Please enter the values for a single room and for combined rooms (that consist out of multiple single rooms).|
|•||Curreny: enter the symbol for currency, examples: €, $|
|•||Fixed reservation : in Euro, this fee can be overwritten at room's level|
|•||Start / End Time : start & end time when the center is open, so users can book a meeting room. |
|•||Cancellation Time for end user: Days final users can cancel a reservation before it is supposed to start. |
|o||Administrators can cancel a meeting at any time before the start.|
|•||Controller: Period for changes : expressed in days |
|o||The final date the division controller can change the cost center of the reservations. |
|o||Expressed in days in the month after the month of the reservation. |
|o||The system keeps a log of which division controller made the change.|
|•||Show Resources in Public : show the resources to users that book a meeting|
|•||Show Catering in Public : show the catering options to users that book a meeting|
To save the changes, click the or button. To cancel the changes, click the button.
Key Dates : set the key dates
A key date is when the country is not open for reservations or needs a warning. With the screen below, these dates can be managed. The list of reasons is the same for all countries and managed under General Settings.
To enter a new Key Date:
|•||Enter the Start date & time (entered as for example: 13:58)|
|•||Enter the End date & time|
|•||Contact Person : Search the person in the SSP users by clicking on , or enter the name in the text field below.|
|•||Reason : select the reason, complete the text field if that option is selected|
|•||Allow reservations : check the 'Yes' box if users can make a reservation at this key date.|
To save the changes, click the button. To cancel the changes, click the button.
Once added, a list appears with all key dates:
The field 'Month' allows to select a month, to see the key dates of that month. Only months that hold key dates are shown in the list.
The Key reason can be deleted by clicking on the button. A reason can not be edited.