Navigation:  Admin Panel > Processes > Managing Processes >

Search Results Columns

Previous pageReturn to chapter overviewNext page
Show/Hide Hidden Text

When searching for submitted processes, detailed process information can be displayed in the search results. In this section of the process definition it can be defined which fields should be displayed in the search results. To add fields to the search results, process items should be added.

clip0139

There is no limitation in the number of fields to add, however the search results will become unclear for users when too many fields are added. In total, 4 types of sources can be used to provide data in the search results:

Orb-Blue-Minus-24Lookup

the selection list shows all current forms in SSP 7. When a form is selected, the second list will refresh and show all fields of that form. Select any field and click on add .

 alert Please note that you will see the internal label that was defined with the field in the mapping. If you are using multiple forms with 1 process, make sure that these forms have similar internal labels to make the mapping of the value into this text work.

 alert Please note that for datastore parameters the fields indicated as "Value Fields to send to workflow" are displayed beneath the Field. If you want to use additional fields, please go to the form definition and select more fields to send to the workflow.

Orb-Blue-Minus-24Previously Entered Field

this lists all fields that are entered in other steps within the same process. When selected, click on add to enter this variable into report.

 The following information is available:

 For action steps, all form fields are available to use as variable

 For adapter steps, all values related to the item created in that step are available. These fields are displayed in the third drop down list.

 For approval steps, all approval votes and comments are available

 alert Please ensure that you only use fields from previous steps. If you select a value from a following step, this will result in an empty value.

Orb-Blue-Minus-24Process

this lists some general fields of the current process. When selected, click on add to enter this variable into the report. The following information is available:

Process Start Date
Process End Date
Process Name
SSP Ticket Number
Last Status
Orb-Blue-Minus-24Requestor

Shows a list of all the defined User fields for the requester or the requested for person of the process.